Ever need a quick way to check what happened in a client’s search over the last few days? You may be used to opening the client’s saved search, sorting the list by New or Recently Changed First and manually emailing them the most recent changes. What if I told you there’s an easier, faster way to update yourself and your clients? Enter Flexmls Hot Sheets.

A 24-Hour Hot Sheet compiles an inventory of all listing “events” that have occurred in the previous 24 hours. This includes new listings, price changes, text changes, and status changes (UCB, Cancelled, Closed, Expired, Pended, Temporary Off Market, Extension, Back On Market).

How to Run a 24-Hour Hot Sheet

From the Menu, select Hot Sheet.

Screenshot of Daily Functions with Hot Sheet outlined in red

Select City/Town Code(s) and Property Type(s), then click Run 24-Hour Hot Sheet.

Screenshot of 24-Hour Hot Sheet with criteria of Phoenix and Residential

New Listings will always be shown first, and the other listing changes are located in the drop-down in the upper left. If a listing had several changes made within the timeframe the Hot Sheet is being ran for, it will show in multiple categories.

Screenshot of Hot Sheet listing changes

Pro Tip: 24 hours is literal (except for Mondays). If you run a 24-Hour Hot Sheet at 11:06 a.m., Flexmls will pull a list of events starting the previous day at 11:06 a.m. However, the system assumes you might take a break from pulling Hot Sheets over the weekend. So, if you run a 24-Hour Hot Sheet on a Monday, the system will pull a list of events for the last 72 hours.

But what if you need to personalize your Hot Sheet beyond city and property type? Or what if you want to show all of last week’s activity? Flexmls’ Custom Hot Sheet is perfect for this.

How to Run a Custom Hot Sheet

From the Daily Functions tab select Hot Sheet.

Screenshot of Daily Functions with Hot Sheet outlined in red

Click the Custom Hot Sheet Settings link.

Screenshot of Custom Hot Sheet Settings outlined in red

Select the History Event(s) and Time Period (Start/End Date and Start/End Time). Alternatively, you can use Relative Date Searching to search by “days back”. To get started, click on the horizontal arrows beside the Start Date. 

Screenshot of Custom Hot Sheet Settings' Events and Time Period

Select a New Quick Search or Existing Saved Search

For a New Quick Search, select the Property Type(s), Price Range and City/Town Code(s) then click the Run Quick Search Hot Sheet.

For an Existing Saved Search, select an existing Saved Search and click Run Saved Search Hot Sheet.